Schedule for Exhibitors

We invite you as a 2018 exhibitor to stay with us as long as you can during the event! However, we know your schedules and budgets are finite – so, on this page, we’re highlighting the events that are open to you as an exhibitor (and, the critical parts of the schedule you must be present for).

Your exhibitor registration includes your lodging at the host hotel for us to three nights (arriving Tues., May 1, departing Fri., May 4). You may choose to stay the full three nights or any combination of those nights that fits your plans.

Click here to open, print, or download an Adobe PDF copy of this schedule for exhibitors …

Here’s a quick look at the conference schedule, with notes showing the events open to exhibitors:

MONDAY, APRIL 30, 2018

(The day before the conference starts officially)

  • “Vegas in Depth” Experiences (Monday morning, afternoon, or evening) – open to agents only
  • Host Agency Owners Summit (3 pm – 7 pm) – open to agents only
  • Tech Demos (4 pm – 6 pm) – open to agents only

TUESDAY, MAY 1, 2018

(The first full day of the conference)

  • Tech Demos (7 am – 8 am) – open to agents only
  • Opening General Session (9 am – 11.45 am) – open to agents and exhibitors
  • “Ask Anything” Lunch (12 noon – 1.30 pm) – open to agents only
  • “Ask the Experts” Afternoon (2 pm – 5 pm) – open to agents only
  • “Let’s Flamingle” Reception (7 pm – 9 pm) – open to agents only

WEDNESDAY, MAY 2, 2018

(The second full day of the conference)

  • Host Agencies and Consortia Chats (7 am – 7.45 am) – open to agents only
  • Mastery Seminars (8 am – 11.30 am) – open to agents and exhibitors
  • The Very Special Lunch (12 noon – 1.30 pm) – open to agents, with exhibitors hosting tables (separate $195 fee)
  • Romance Travel Business Appointments (2 pm – 6.30 pm) – open to agents and exhibitors
  • The “Love Goes Round” Reception (7 pm – 10 pm) – open to agents and exhibitors

THURSDAY, MAY 3, 2018

(The third and final full day of the conference)

  • Open “Drop In” Exhibitor Time (7 am – 8 am) – open to agents and exhibitors
  • Romance Travel Business Appointments (8 am – 12 noon) – open to agents and exhibitors
  • Lunch (12 noon – 1.30 pm) – open to agents, with exhibitors hosting tables (included in your exhibitor registration)
  • Mastery Workshops (2.30 pm – 6 pm) – open to agents and exhibitors
  • Prize Drawings and Goodbyes (6 pm – 6.15 pm) – open to agents and exhibitors
  • Romance Dine Around (7 pm onward) – open to agents only

FRIDAY, MAY 4, 2018

(The day after the conference ends officially)

  • “Vegas in Depth” Experiences (Friday morning, afternoon, or evening) – open to agents only

And, here are the critical events you should definitely plan for as an exhibitor:

  • Arriving Wed., May 2, in time to decorate your table for the Very Special Lunch and staying through the business appointments that afternoon
  • Staying Thurs., May 3, through the end of the lunch period at 1.30 pm

NOTE:  We’re considering adding a 30-minute meeting for all exhibitors from 2 pm to 2.30 pm Thursday so that we may update you on DWHSA’s 2018 consumer marketing programs and the plans for our 2019 conference. Please keep this in mind as you’re planning your return flight.